Second Forum of Participation Practitioners
"PARTICIPATORY BUDGETING FROM A TO Z"
16-17 November 2017
Venue: President Hotel (12 Hospitalna st., Kyiv)

Participants of the Forum "Participatory Budgeting from А to Z" were 200 people from cities of Ukraine, Georgian and Moldavian municipalities, Poland and Great Britain.
Organizers: Project "Public Budgets from A to Z" implemented by East Europe Foundation and Polish-Ukrainian Cooperation Foundation PAUCI under the EU support; Partnership for Local Economic Development and Democratic Governance Project (PLEDDG) implemented by the Federation of Canadian Municipalities (FCM) and financed by Global Affairs Canada; Municipal Finance Strengthening Initiative (MFSI-II) with support of the United States Agency for International Development (USAID) implemented by Institute of Budgetary and Socio-Economic Research (IBSER); USAID Project "Citizens in Action" of the Ukrainian Independent Centre for
Political Research; Solidarity Fund PL; Foundation Inna Przestrzen (Warsaw); Foundations for Freedom.
Participatory Budget Development in Ukraine

Participatory Budget (PB) is a tool for the authority and community to cooperate, democratic process of discussing and decision making on allocating the certain amount of the local budget by the residents to implement the projects.

The main PB stages are as follows:

- Preparation (issue of legal regulations on PB introduction and implementation);
- Awareness raising;
- Discussing the community development priorities; projects preparation and submission;
- Projects review by the local authorities, involving the project authors;
- Selection of the projects to be implemented (voting, consensus);
- Projects implementation;
- PB process monitoring, assessment and improvement.

In 2014 within the PAUCI Foundation Project "Performance Budgets" under the European Union and Central European Initiative support there were first presentations of Polish expertise in PB implementation done for the communities of Ukraine. In one year time, with the PAUCI Foundation support, within Polish-Canadian program of democracy support, the Ukrainian cities: Cherkassy, Chernihiv and Poltava firstly introduced the PB. In 2015 Lutsk commenced the implementation of their own PB model. With the PAUCI support in 2016 six more cities introduced the PB: Sumy, Zhytomyr, Pryluky, Romny, Berdychiv and Irpin. 550+ projects were submitted by the residents of those cities, 124 PB projects were implemented.

The First Forum of PB Practitioners "When the City is Governed by the Residents" summarized two years of PB implementation. It took place in Irpin in November 2016 and representatives of more than 20 Ukrainian and Polish cities attended it.

The special value for PB practice expansion all over Ukraine rests on the support that has been provided starting back from 2016 by USAID Project "Enhancement of Local Financial Initiative" (ELFI-ІІ) executed by the Institute of Budget and Social and Economic Research and by the Project "Citizens in Actions" of the Ukrainian Center for Independent Political Research.

Since 2017 the cities and amalgamated communities are supported in PB implementing by the Project "Public Budgets from A to Z: public awareness raising, encouraging and involving" implemented by East Europe Foundation and Foundation of Polish-Ukrainian Cooperation PAUCI under the support of European Union and Project Partnership for Local Economic Development and Democratic Governance (PLEDDG).

History of the Forum
2015-2017
2015
2015


Participatory Budgeting – Version 1.0 for Ukraine
On November, 25, 2015 the workshop «Participatory Budgeting – Version 1.0 for Ukraine» took place in Kyiv and was attended by the participants from 11 Ukrainian and 2 Polish cities.
2016
2016
Ukrainian forum of Participation Practitioners "When the City is Controlled by the Citizens".
That is the title of the First Forum of Participation Practitioners of Ukraine which took place in Irpin city. The representatives from 20+ Ukrainian cities had talks, discussions, shared the best practice examples and made new acquaintances during these two days.
2017
2017
Training session for PB tutors.
On February, 17-19, a training session for PB tutors took place in Irpin city, where expert-practitioners: PB coordinators, members of the working groups, project originators from 12 cities of Ukraine came to.
2017
2017
International Forum of Participation Practitioners «Participatory Budgeting from А to Z»
Within these two days the participants shared their experience and reviewed the best practices and expertise with the experienced moderators at 15 diverse sessions. The representatives from 100+ communities and guests from Georgia, Moldova and Great Britain discussed how to make the Participatory Budgeting really public and effective in order to change the society and make it bring the changes itself implementing its own ideas.
Official Forum Opening Ceremony.
International support for PB implementation in Ukraine
Nowadays, the Participatory Budgeting is spreading rapidly all over Ukraine. Currently we have hundreds of communities vs. five cities back in 2015 passing all the stages: Regulation development, projects submission and discussion, analysis and selection, implementation and monitoring.

During the official part of the Forum opening ceremony, the guests from EU countries and Forum participants highlighted the aspects of international support for PB implementation in Ukraine. In particular, those, successful in PB implementing within their native areas, and the representatives of international organizations supporting such democratic changes in society made their speeches.

Within these two days the participants shared their experience and reviewed the best practices and expertise with the experienced moderators at 15 diverse sessions, which in the form of discussions and trainings covered the PB implementation lifecycle: starting from the regulation development and up to the final implementation of the idea. Such a variety of one-topic sessions, but on its different aspects, had never been seen by the activists, and the panel discussions fed the effecient dialogue allowing to summarize and analyze the session data.
Speeches
Martin Klaucke
Head of Section on Good Governance and Rule of Law, Delegation of EU to Ukraine
Bronwyn Cruden
Deputy Director, Development Cooperation Section, Embassy of Canada to Ukraine
Gennadiy Plis
First Deputy to the Head of Kyiv City State Administration
Vyacheslav Zubenko
Director General, "Institute for Budgetary and Social-Economic Research"
Mathias Brandt
Project Manager «Integrated Urban Development in Ukraine», Deutsche Gesellschaft für Internationalle Zusammenarbeit (GIZ) GmbH
Oleksandr Kucherenko
Director, Partnership for Local Economic Development and Democratic Governance Project (PLEDDG)
Olexandr Slobozhan
Executive Director, AUC
Krzysztof Filcek
Director, PAUCI Foundation
We prepared interesting data and interesting sections. This Forum united various donors engaged in PB implementation. Let's have a look on interesting topics, have various discussions and I hope every person leaving this conference will have new ideas, new friends, new partners.
Viktor Lyakh
President, East Europe Foundation
Panel Discussion.
Good PB Practice: Ukrainian and International Expertise
The participants reviewed the best PB practices, diverse expertise and levels of Participation Budgeting. Each speaker described the best PB implementation practices stage by stage. The representatives of Poltava Region, Balta ATC, Kropyvnytsky, Kyiv, Polish cities of Lodz and Warsaw, and Moldova and Georgia municipalities.
Speeches:
Olexandr Bilenkiy
Head of Poltava Region Council
Andriy Tabalov
Secretary of Municipal Council, Kropyvnytsky
Dariusz Kraszewski
Member of Warsaw PB Coordination Council, PB Expert, Poland
Mikhail Aslikyan
PB expert, Marneuli Municipality, Georgia
Volodymyr Repik
Director, Finance Department of Kyiv City State Administration
Valeriy Zhylotovsky
Deputy Head, Balta Amalgamated Territorial Community
Oksana Derkach
Secretary, Poltava City Council
Przemyslaw Gursky
Deputy Director, NGO «Topography», Lodz, Poland
Andriy Garashchyuk
Deputy Mayor, Yavoriv
Renata Gredinaru
PB Coordinator in Beltski, Municipal Advisor, Moldova
Sergiy Lobojko
Head of NaUKMA Innovation Development Center, RPR E-democracy group, East Europe Foundation expert, EGAP expert, PB Co-cordinator in Kyiv
Olga Dorokhina
Georgia PB Coordinator
The First Day of the Forum.
Panel Discussion and Group Work.
While working in the groups the participants reviewed e-services available for online support of PB process in Ukraine, their performance, common and distinguishing features and had question-answer session with the developers. They also reviewed "PB Regulation 2.0" and discussed the following matters: sections/ stages and norms to be settled down with the PB Regulation; the composition of coordination board/ contest commission on public initiatives and if the public members should be included into it; reduction of administration influence on voting; making it impossible to utilize the costs on repair and re-decoration of municipal facilities; scope of author's "control" over his/ her own project. They had a look on PB implementation process in Georgia and the matter of consensus. However, they did not bypass the best practices of Ukraine – Lviv city. They examined with the coordinator the rights and authorities the PB coordinators and moderators should be assigned with; the problems and challenges the cities might face during the first year of PB implementation; which administrative, regulating and financial documents are required and how they should be drawn up and formalized; what shall be done at specific PB implementation stages by the process coordinator and administrator.
The Forum participants took part in 5 sections:
1
E-services to support the PB process
2
What PB model does the city need? PB Regulation 2.0
3
Author's co-financing of PB projects: from the theory to the practice
4
How to involve the residents into the PB process? Voting or Consensus?
5
How to plan a successful PB?
The Second Day of the Forum.
Panel Discussion. Kaleidoscope of Opinions.
On the second day of the panel discussions the participants learnt how to apply their inspiration and vision to unite people in order to meet the demands, They discussed how the authority-community partnership mechanism shall look like, how to enhance the influence of the community on the budgeting processing, how to build up efficient system to monitor and control the public projects implementation, how to carry out successful information campaign, discussed if PB is possible on national level in Ukraine and if the process shall be regulated by the state, reviewed the methodology to assess the transparency of the local budgets, got acquainted with the practical examples of public space improvement in the small towns and drew up general guidelines and criteria for good PB.
The Forum participants took part in 10 sections:
1
Empowering citizens for real change in society
2
PB: build trust or control over the city money?
3
How to involve the residents into the PB process? Voting or Consensus?
4
What are the components of a successful information company of the PB?
5
PB levels. Can there be a public budget for the state?
6
Standards and criteria for a successful PB. How to ensure their compliance?
7
Principles and significance of the PB and practical results of its implementation
8
PB in the structure of the assessment of budget transparency. Presentation of the project Methodologie for assessing the level of transparency of local budgets
9
Participation and urbanistics. How to plan public spaces with residents?
10
Ensuring real participation in the PB
Within these two days the participants shared their experience and reviewed the best practices and expertise of the experienced moderators at 15 diverse sessions, which in the form of discussions and trainings covered the PB implementation lifecycle: starting from the regulation development and up to the final implementation of the idea. Such a variety of one-topic sessions, however on its various aspects, had never been seen by the activists, so the panel discussions fed the effecient dialogue allowing to summarize and analyze the session data.

When summarizing the Forum outcomes the participants shared their opinions and expectations about the changes to be implemented within their areas. The points of view were absolutely different, however, aimed for the same – to make Participation Budgeting really public and efficient one in order to encourage the community to change and to bring these changes on its own, implementing its own ideas.

Opinions/ Feedback
Here we see practical experience showing what is not worth doing and how to prevent the problems that occurred in other cities and as this expertise is already available it is really precious in order not to go the same challenging path again. It is easier for any public officer to work understanding the community demands and not to make decision on his/ her own discretion because opinions differ and the municipality activity outcomes shall be useful and optimal for the majority of residents. PB is a tool, along with e-petitions, that ensures high-quality monitoring what shall be done for community and how to react to the problems respectfully.
Igor Khatsevych
Secretariat Administrator, Kyiv City Council
The most important thing is to choose consciously that PB future should rely on public model. Not the bureaucratic one, when bureaucrats are in charge, not the contest one when just we allocate a certain amount of money for people to vote. We want PB to accelerate the development of community awareness, the partnership between residents and their communities, between structured part of citizens and the authorities. If there is trust between them and they will start to cooperate this fact will attract much more people resulting in local self-governance spring-up. All the participants are real drivers of this process all over Ukraine.
Serhiy Lobodko
PB co-coordinator, Kyiv
The forum brought together 200 people who are enthusiastic about participatory budgeting, a scheme which is making a valuable contribution to wellbeing in many Ukrainian towns and cities. The forum focused on practice not on theory. People told of their personal experience in implementing participatory budgeting. Many ideas were shared, and I am sure it has encouraged all who came to go further with this process.

John Bond
стратегічний консультант, «Ініціативи зі справедливого врядування», Велика Британія
Cherkassy was one of the first cities in Ukraine where PB was implemented. Presently, at least 100 territorial communities work out their own experience. It was interesting to learn what innovations are brought up the other communities. Everyone has questions on voting, on projects quality, if communal authorities shall be PB involved and etc. That is the place you can find the answers.
Olexiy Dubovy
Head of Community Support Department, Cherkassy City Council
Forum definitively was of use. For my own benefit I actually generalized the data and brought everything down for myself. It was really cool to have a chance to analyze what mistakes we had made and at which stage. Such communication allows the cities to learn how to make the work more efficient in order to encourage the community to be more active in PB process.
Oleg Dukas
Mayor Advisor's on Humanitarian Affairs, Drogobych
There are so many PB implementations in Ukraine. Each city has its preferred model; and the meetings like this are valuable as the experience is shared: we share our expertise, copy something new, describe the mistakes and achievements, and draw new ideas in order to implement them ourselves.
Orest Fajfurka
PB Coordinator, Lviv
Participatory Budgeting is vital because it consolidates the community and the authority. The number of decision-makers on budget allocation is increasing every time. Nowadays nothing prevents this project development, everyone likes it. And the authorities as well, because it allows to realize what is of value for the residents, where their priorities lie in, and even the projects that failed in voting are still used by the authorities. The transparency we see here is a good example to other departments how the projects shall be brought to life.
Gennadiy Plis
First Deputy to the Head of Kyiv City State Administration
Urbanistic city development is impossible with no proper surveys done, with no information made available for the residents and without participatory approach. The question that was highly discussed on the Forum was if the PB is one of the best tool to improve the public spaces and what components are obligatory for the PB project development process.
We discussed the methodology and the sequence of resident involvement in development and implementation of the urban development strategy and the way to align the PB projects within the strategy.

Alyona Holovko
Forum Organizer
It is a splendid opportunity to discuss the failures and the success of each other; we can gain the expertise from each other in order to make this project better and more interesting on the future stages. The problems Ukrainians have and the one Moldavians face are the same. We need people to understand the idea itself. The cooperation between authorities, NGOs and community will ensure the PB is implemented better and better each year.
Vadym Brynzanyuk
Head of PR Department of Kyshyniv, Moldova
I liked the event scale and diversity. It was interesting to see that there are different approaches to PB implementation, both in Ukraine and beyond it.
Krzystoff Filtsek
Director, PAUCI Foundation
Session Pictures
Left
Right
Session Videos
"PARTICIPATORY BUDGETING FROM A TO Z", Day 1 part 1
"PARTICIPATORY BUDGETING FROM A TO Z", Day 1 part 2
What PD model does the city need? PB Regulation 2.0
Empowering citizens for real change in society
"PARTICIPATORY BUDGETING FROM A TO Z", Day 2 part 1
Empowering citizens for real change in society
PB: build trust or control over the city money?
Principles and significance of the PB and practical results of its implementation
PB in the structure of the assessment of budget transparency. Presentation of the project Methodologiefor assessing the level of transparency of local budgets
presentations
Forum Organizing Committee
Kostyantyn Ploskiy
Director Deputy, Polish-Ukrainian Cooperation Foundation PAUCI, Kyiv
Leonid Donos
Project Coordinator, Polish-Ukrainian Cooperation Foundation PAUCI, Poltava
Olena Nyzhnyk
Institute of Budget and Social and Economic Research
Yuriy Piskalyuk
Program Manager, East Europe Foundation
Maxym Lukinyuk
Advocacy Manager on Local Democrasy
Igor Lepyoshkin
Chief Expert, Head of Expert Group, International technical assistance project "Partnership for Local Economic Development and Democratic Governance" (PLEDDG)
Iryna Stasyuk
Public Activist, PB expert, Rivne
Mihkail Aslikyan
PB expert, Marneuli Municipality, Georgia
Yevgen Perevezentsev
PB expert, Member of PB implementation Working Group, Kremenchuk
Alyona Holovko
PB Expert, Zhytomyr
Nataliya Vynnychenko
Co-Chairwoman of PB Coordination Council (community quota), Sumy
Lyudmyla Protsenko
PB expert, Member of PB Implementation Coordination Council, Cherkassy
Roman Shyrokyh
Member of PB Working Group in Poltava, Secretary of PB Working Group in Poltava region
Yana Vichirko
Journalist, Member of PB Coordination Council, Kropyvnytskiy
Dmytro Fedorij
photographer
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Contacts
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Address
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